Absence policy and leave

Class absence

Absence due to illness
Parents/guardians must report their child’s absence due to illness to a teaching assistant by telephone (040-264 59 92) between 8:00 and 10:00 a.m. This also applies to other unforeseen absences from school.

If the teaching assistant is unavailable at that time, the parent/guardian will be automatically transferred to the reception desk. The receptionist will then take the sick report. If necessary, one of the teaching assistants will contact them at a later time.

Ill during the school day
If a student becomes ill during class or is unable to continue the lesson for other reasons, he/she must report to the teaching assistants. The teaching assistants will contact home and, together with the parent(s)/guardian(s), decide whether it is better to go home.

Regular absenteeism
In the event of regular/exceptional absenteeism due to illness, the learning coach and/or student affairs coordinator will discuss this with the student and the parent(s)/guardian(s) and a letter will be sent home. If the absenteeism continues, a report will be made to the GGD (Municipal Health Service) compulsory education department. The GGD will contact the parent(s)/guardian(s).

Leave

Additional leave may be requested in very exceptional cases.

Leave requests for (less than) one day
Request in advance via an e-mail to the student affairs coordinator.

Leave requests for more than one day
For holiday leave or leave due to serious circumstances lasting more than one day, parents/guardians must submit a request using an official request form. The application must be submitted in advance and well in advance to the student affairs coordinator. There are legal rules governing additional leave. More information about these rules and the application forms can be found on this page on our website.

Missed tests

If a student has missed a test due to a valid reason, it must be made up.

During the lesson
If the test has been missed during class, the pupil seeks out the subject teacher as soon as possible and together they agree on a new date when the test can be made up. This is on the student’s own responsibility. A missed test must be made up as soon as possible and will be marked with an * in SOMtoday. If the test is not made up, a * can be converted into a 1.0.

During the test week
If the student has missed a test during the testing week, there are catch-up days immediately after the testing week. The student is told when the catch-up days are and the subject teacher tells at which time the test must be made up. This is also the pupil’s own responsibility.

Many tests missed
It may happen that a student has missed several tests (e.g. due to prolonged absences). The pupil will then discuss this with the learning coach as soon as possible in order to plan together for the missed tests.

Right of resit
Should the pupil have missed a test unauthorised or made poorly, the pupil (in the lower years) is not entitled to a resit or catch-up test.